Feb 20 2008

Information for Authors

Published by ykim

This page contains instructions to authors for submitting papers to ISMIR 2008. Instructions for submitting late-breaking results and demonstrations, tutorials, panels, and exhibits can be found at http://ismir2008.ismir.net/cfp.

Important dates

Submission of papers, tutorials and panels April 2, 2008
Notification of acceptance June 4, 2008
Camera-ready submissions June 25, 2008
Request for poster session table September 1, 2008
ISMIR 2008 September 14-18, 2008


Presentation guidelines

Oral presentations

All oral presentations at ISMIR 2008 are alloted 20 minutes of presentation time, inclusive of time for questions. This time limit will be strictly enforced. Presenters are asked to plan for their presentations accordingly.

We will provide a Mac laptop and a laptop running Windows for presenters to use for their presentations. All oral presenters are requested to check in with their session chair 15 minutes before the beginning of their session — 8:45 for morning sessions (8:30 on Monday!), 14:45 for afternoon sessions — in order to confirm that their presentation will display correctly.

Poster presentations

All presentations at ISMIR 2008 are required to provide a poster detailing the associated paper in the conference proceedings. A large poster board, measuring 4′ x 8′ (1.2m x 2.4m, landscape orientation), will be available for each presenter. Your poster should fit entirely within this space, although it does not necessarily have to fill the entire area.

We will have a limited number of tables for additional presentation materials (laptops, etc.) available, but we may not be able to honor all requests. Please note that we may not be able to provide power to all of the tables, so presenters are encouraged to provide their own solutions. If you would like to make a request for a table to accompany your poster board, please send an e-mail to ismir08-registration AT ismir DOT net by September 1, 2008. (This deadline has passed)

Local printing options

The most convenient poster printing option is Kinkos, located about 3 blocks west from the conference site and 2 short blocks north of the conference hotel as shown on the ISMIR 2008 map. Poster printing is US $8 per square foot (inform them you’re affiliated with a conference at Drexel). A “normal” sized poster (48 x 36 in, 1.22 x 0.91 m) will cost about US $100, which is (unfortunately) the best rate available nearby. On the positive side, they print on high quality glossy paper and usually offer very fast turnaround (a few hours). Also, you can upload the file directly to the store via the Kinko’s website.

If you can prepare posters in advance, we highly recommend PhD Posters, who can ship the poster to the conference site. The printing prices are less than half of what Kinko’s charges (even when you add shipping charges, it’s significantly less). If you’d like to ship directly to the conference, please use the following address:

Your Name
c/o METlab, ECE Department
Drexel University
3141 Chestnut St.
Philadelphia, PA 19104


Paper submissions

Double blind review policy

To promote fair and objective assessment of each paper, the reviews will be double blind.

Authors should omit their names in the submission, i.e.

  • omit authors’ names from title page (or list as “name(s) omitted for submission”),

and avoid revealing their identity through citation, for example,

  • refer to prior related work in the third person: “we extend Smith’s (2007) earlier work” rather than “we extend our earlier work,” and
  • exclude citations to author’s own work that are not fundamental to understanding the paper (these can be added in the camera-ready copy).

In the online submission system, reviewers will not be able to see the identity of the authors of each paper. Authors will be asked to identify all conflicts of interest that exist between any of the authors and any of the committee members (or other reviewers).

Formatting guidelines and templates

All submissions to ISMIR 2008 must be in PDF format and conform to the guidelines in the following templates:

LaTeX is strongly recommended for aesthetics, and for the final camera-ready copy. Here are some general instructions for producing reliable PDFs (from ISMIR2005). Note that we will be using US letter paper size for the 2008 proceedings rather than the A4 size specified in the 2005 instructions, so please substitute “letter” for “a4″ in these instructions prior to making your submissions.

Online paper submission system

Authors should upload their papers at:

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